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Consultation is an important part of the application process, and helps identify:

  • how other people may be affected by your proposal
  • how you can adjust your proposal to avoid any negative effects.

You should discuss your proposal with everyone who is interested in, or is likely to be affected by, your proposed activity. Everyone you consult with should be provided with all relevant information on your proposal, and should have the opportunity to give their feedback in writing.

Consultation should start well before the application process – you may need to allow 6 months or more for consultation for large, complex projects.


Who should you consult with?

Make sure you discuss your proposal with everyone who is interested in, or is likely to be affected by, your proposed activity. 

There are a range of people and parties who you should, or may need to, consider. These include:

  • Your neighbours. For example talking to your downstream neighbours if you want to discharge dairy effluent into a drain on your property, or talking to people in your area who may be affected if you are thinking of taking a large volume of groundwater for irrigation purposes.
  • Local iwi. See below for more information.
  • Department of Conservation (DOC).
  • Auckland/Waikato Fish and Game.
  • Your local district or city council.
  • Relevant environmental and interest groups, such as the Royal Forest and Bird Protection Society.

Talk with us first. We can help you to identify just who you’ll need to consult with.  

Iwi consultation

The RMA requires consent authorities to consider various matters relating to iwi interests and values, when considering and deciding on resource consent applications.

For example:

  • s6 requires councils to recognise and provide for the relationship of Māorand their culture and traditions with their ancestral lands, water, sites, waahi tapu and other taonga
  • s7 requires councils to have particular regard to kaitiakitanga (the exercise of guardianship over natural resources)
  • s8 requires councils to take account of the principles of the Treaty.

Section 104 of the RMA also requires the Council, when granting an application for consent, to consider any actual or potential effects of the activity on the environment and, if it grants consent, to ensure that any adverse effects from the activity are appropriately avoided, remedied or mitigated.

It will generally therefore be necessary, when lodging a consent application, to consider the potential effects of the activity on the interests of iwi. Many iwi groups, including tangata whenua, have expressed to the Council their interests in the appropriate management of land and water, and the flora, fauna, ecosystems and habitat associated with those resources in their rohes (areas of interest).

It may be appropriate for you, as applicant, to approach local iwi or representative bodies, to discuss your application to identify whether it is likely to raise any concerns, and if so, how those concerns may be alleviated.

Council may be able to assist you in identifying local iwi contacts for this purpose.


Include details of your consultation in your application

Ask everyone you consulted with to give you written comments to include with your application. Report their views and whether you’ve changed your proposal to take their views into account.

Clearly identify the people you have consulted with in your application, including their:

  • name
  • address
  • telephone number
  • who they represent (for example, your neighbour, district council, local iwi or an environmental group)

Ask those consulted whether they are willing to give you their written approval for your proposal.  Make sure that you explain to them that this means that Waikato Regional Council will regard them as 'not affected' by the application when it is lodged. 

Applications that include written approvals for activities that are likely to have minimal affect on the environment may not have to be notified. This can save you time and money.

Download a consultation form

You need all consulted parties to provide you with written comment on your proposal. To make this easier, you can print off the form below, and provide copies of it to all parties.

Include all the completed forms with your application.