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Our contractors

Building health and safety into contract management

Waikato Regional Council is committed to working with its contractors to keep everyone safe and healthy. It does this by maintaining positive partnerships through consultation, cooperation and coordination. The organisation follows the WorksafeNZ guidance on how PCBUs should work together, which includes the following requirements:

  • Scoping of the required works:

WRC will work with contractors and landowners to understand what work needs to be done and where, and to share information about what hazards and risks will be involved.

  • Pre-qualification of contractors:

WRC requires all contractors undertaking high risk work to be registered with SHE (see information below).

  • Monitoring:

Subject to the risk and length of the work, WRC contract managers will undertake monitoring during the duration of the contract.  This could include site visits and inspections, pre-start meetings and site handover, inductions, and project updates.

  • Post-contract review:

WRC will do a post-contract review how the contract went including an assessment of health and safety.

The Worksafe guide can be found on their website here:


Contractor health and safety pre-qualification scheme​   

SHE Health & Safety Software

Waikato and Bay of Plenty Councils have teamed up with SHE Software NZ Ltd to streamline the pre-qualification process.  The system will be made available to all Councils throughout New Zealand to pre-qualify contractors.  This will ensure Councils are using contractors who operate with effective health and safety management systems and are holding current and relevant insurances.

This system will help us meet our responsibilities to ensure that contractors, working for or on Council assets and/or supplying services, have effective health and safety management systems to prevent harm to people and the environment or damage to property.

Benefits to contractors include:

  • easier system that will enable contractors to be pre-qualified for multiple Councils through the one process
  • improved relationships between contractors and Council
  • contributing to the WorkSafe New Zealand’s Statement of Intent strategy to reduce injuries by 2020.
  • This process requires contractors and sub-contractors who carry out services for (participating) Councils, to apply to become pre-qualified every two years, with insurance renewals conducted annually.  Should these expire in the system, Councils will not allow you to carry out work for them until renewals are received. 

The fees (paid online) are:

Number of employees No. of insurances included 2 Year Cost (GST exclusive)
Small(<5 employees) Unlimited $280
Medium(5-24 employees) Unlimited $525
Large(25 and more) Unlimited $1025


As contractors become pre-qualified, company/industry details will be accessible on a database. This provides visibility to contractors and Council staff to identify who is approved, assisting with the tendering process and Council procurement.

This process is being handled by the Waikato Local Authority Shared Services using an internationally recognised portal. 

Please direct all inquiries to

NOTE: Please ensure you have an email address prior to commencing your application as this will be required to complete the process.  

TIP: Consider setting up a folder on your desktop to save all evidence required to enable easy uploading into the application.